Request External Users for REDCap Project

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This form is for requesting user accounts for external collaborators

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For Help: Contact the REDCap Team at [email protected].

START freeze date

M-D-Y

STOP freeze date

M-D-Y

External User Operations - Key Components

For more details, please review the REDCap wiki.

Processing Requests
- Requests for external users can be submitted any day of the week.
- The REDCap Team will process requests and create accounts twice a week, typically, on Monday's and Thursdays.
User Account Sponsor
- The person completing this form is designated as the external user's Sponsor, unless another REDCap user is requested to be the Sponsor.
- All Sponsor users will have access to the a Sponsor User Dashboard, where they can request the REDCap Team's help with key opreations, like renewing or suspending an account.
User Account Requirements
- A user account is created for the EXCLUSIVE use of the person it is created for.
- Shared accounts are not allowed per OHSU security directives.
- External accounts are valid for a fiscal year, expiring annually every August 31st.
  - For continued access, an account will need to be renewed annually.
  - The account Sponsor manages the renewal process.
  - Portland VA accounts are the exception. They are not set to expire and do not need to be renewed annually.
Charges
- Research Projects: There are NO charges for external user accounts.
- Non-Research Projects: There are annual fees as follows:
  - $200 base fee which the first 20 accounts created or renewed annually.
  - $100 for every 10 additional accounts created or renewed, starting with the 21st account.
  - OCTRI bills once a year using the billing information on file when the REDCap project was requested or for projects older than a year, the billing information submitted for the annual renewal.

Request Date

M-D-Y

REDCap Project Title

* must provide value

Project title must start with 'OCTRI'

Person Requesting Accounts (Sponsor)

Only OHSU or Portland VA personnel can request accounts for external collaborators.

Your First Name

* must provide value

Your Last Name

* must provide value

Your Email

* must provide value

Sponsoring External Accounts

As the person requesting an account for an external user, you will be designated as the user's Sponsor.
As the user's sponsor, you will be responsible for requesting external their account be renewed annually, via the Sponsor Dashboard.
If you are not the appropriate person to be the external user's sponsor, you can request to have another REDCap user designated as the sponsor, by checking the box below.

Change Sponsor

Designate another OHSU REDCap User as the Sponsor

Sponsor First Name

* must provide value

Sponsor Last Name

* must provide value

Sponsor Email

* must provide value

Confirm Sponsor Credentials

* must provide value

The new Sponsor is assigned to the project, ______ as a user

User Account Characteristics

Number of External User Accounts Requesting

* must provide value

Allowable Email Addresses for External User Accounts

Please use an institutionally affiliated or professionally related email address for each external user account you are are requesting.
Please do not use personal email addresses, such as gmail, yahoo, etc., for external user accounts.

Personal Email Address Exception

Check this box to request an exception for one or more external accounts you are requesting to use a personal email address, such as a gmail or yahoo address

Please provide details about the need to use a personal email address

* must provide value

Expand

Label

Requestor submitted the information needed to resolve the issues with the users they requested

Label

Requestor submitted the information needed to resolve the issue

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