Consider some of the common characteristics of research studies and common scenarios for sending out surveys, and how using ASIs would reduce the amount of the time and effort the study team would spend managing survey distribution.
Characteristic or Scenario | How ASI Meets Requirement |
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Rolling enrollment | ASI can send a survey invitation X number of days after a participant has enrolled in the study. |
Follow up post participant event (encounter, visit, etc.) | ASI can send a survey invitation X number of days after specific time point, such as a discharge date, recorded in the participant's record. |
Follow up with participant sub-sets | ASI can send a survey invitation to participants based on characteristics, such as age or diagnosis, recorded in the participant's record. |
Stop sending surveys | ASI can cancel scheduled invitations and prevent sending future invitations for participants who've dropped out, opted out or rescinded consent. |
Consider some of the common activities and issues all study teams collecting research data have to manage, and how using ASIs can reduce risk and promote best practices.
Activity or Issue | How ASI Addresses Issue |
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Reportable activities | Because you define ahead of time, the sender and the message, and create logic to trigger the invitations, using ASIs reduce the chance of sending non-IRB approved messages, sending emails from personnel not listed on the protocol, and sending survey invitations to participants who did not consent or who dropped out of the study. |
User permissions | By using ASIs, study teams implement the principle of least privilege, limiting permission to Survey Distribution tools to users who have been to Survey training and/or have experience managing survey projects. |
Participant communications | By setting up the sender to be the study team's generic email (if the study has one), using ASIs promote a single point of contact for participants that can be managed by more than one person on the study. |
Get Help
For help setting up an ASI for your survey project: 1) review the notes in the hand out from Survey class, and then 2) sign up for drop-in.