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The Complete status is associated with a project that has been manually Marked as Completed. Typically, a research project is Marked as Completed when the IRB is terminated/closed. A non-research project is Marked as Completed when the project team has completed collecting, exporting and analyzing data.

Once data capture is complete, it is expected that project builder/owners will be moved to the Analysis/Cleanup status. This protects the project data without deleting it. Study staff should move a project to the Analysis/Cleanup status when no longer capturing data, and select Marked as Completed when the study is complete, removing the project from the My Projects list of all Users associated with the project. Periodic audits of the system are in place to monitor all projects and OHSU REDCap Support may contact the Project Builder/Owner responsible for project(s) that appear to be inactive but have not yet been moved to Analysis/Cleanup status or Marked as Completed to suggest changing this status.

What Happens When a Project is Marked as Completed

Marking a Project as complete, takes a project offline and disables most of the functionality.

  • The project and its data will remain in the system and cannot be modified.
  • Only a REDCap administrator may return the project back to its previous status.

How is a Project Marked as Completed

A REDCap project can be Marked as Completed in one of 2 ways:

  • A user with Project Design and Setup Rights marks the project as completed via Project Setup tab > Other Functionality tab > Project Status Management > Mark Project as Completed button.
  • As part of the REDCap Team's routine monitoring of REDCap:
    • A REDCap Admin marks a project as completed upon notification the IRB has been terminated/closed.
    • A REDCap Admin marks a project as completed because it was never moved to production and there has been a substantial period of inactivity.

Restoring a Project

A REDCap Admin can undo a completion and restore a project as follows:

  • Development Projects

    • These are projects that were never moved to production for real data collection.
    • Request restoring the project by emailing the REDCap Team at redcap@ohsu.edu and include pertinent details, such as the name of the project, study, IRB number and describe the use case for bringing the project back online.
  • Production Projects

    • These are projects that were moved to production for real data collection.
    • We can restore a projects if you have IRB approval or you are seeking an IRB continuance for the study.
    • Request restoring by emailing the REDCap Team at redcap@ohsu.edu and pertinent details, such as the name of the project, study, and IRB number.

If you have plans for including data from a completed project in a repository, or using this project as a template for a repository, please let the REDCap Team know so we can coordinate with you on the next steps. 

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